The environment you create for an event sets the tone for participants’ overall experience. Event planners help set this tone by determining the set-up of meeting rooms, the look and placement of signage, and the types of materials to provide. When designing an accessible and inclusive meeting environment for people with disabilities and Deaf people, it’s important to think about their experience so they will be able to fully engage in and benefit from the meeting content. This tip sheet addresses the key considerations for a welcoming environment, such as signage, on-site registration, materials, meals and refreshments, room set-up, and meeting
agenda and activities
